Employee onboarding

What virtual onboarding is

New joiners often struggle to understand company culture, and induction can vary from one plant or trainer to the next. Our onboarding platform gives every new joiner the same induction in a virtual company HQ. They create an avatar, enter a virtual lobby and complete missions about the company, their role, HR policies and compliance.

It runs in a web browser through a secure link, with no heavy installation. Selected modules can also run on VR headsets, for example a VR plant tour at the head office or an experience centre.

Who it is for

• HR teams who onboard people across several plants or offices.
• L&D teams who need completion data for every new joiner.
• Companies hiring graduates, through a campus-to-corporate pathway.
• Manufacturers onboarding shop-floor employees in large numbers.

How it works

The induction journey

1. Preboarding: the first contact before day one.
2. Login and avatar: the new joiner logs in, sets up an avatar in the dressing room and enters the virtual lobby.
3. Know your company and team: company history, leadership, achievements and culture.
4. Test your knowledge: quizzes and mini-games on what they have learnt.
5. Know your HR policies: HR and benefits.
6. Cybersecurity and compliance escape room: cybersecurity, risk and POSH.

Inside the virtual HQ

• 3D and 360 walkthroughs of your offices, common areas and training zones.
• Department zones for HR, IT, Finance and others, each with focused content and short assessments.
• A role and manager zone with role-based training paths.
• Group sessions where a whole cohort joins the same space as avatars.
• AI and scripted avatars that answer HR and IT questions by voice, chat or text.
• Pulse and work-style insights from each new joiner.

Tracking

Each new joiner has a secure login, is mapped to a cohort and sees only the missions for their role. HR and L&D teams use an admin console to view live progress, download reports and send reminders.

What is included

• Branding, login, virtual HQ design and a mission framework set up for your induction flow.
• 3D scenes, missions and mini-games storyboarded from your existing induction decks and policies.
• Guide avatars, an HR buddy and subject-matter avatars with voice and text flows.
• Quizzes: multiple-choice questions, matching games, randomised question wheels, crosswords and scoreboards.
• Dashboards, exports and data structured for integration with HRIS or LMS systems.

Commercial model

• A one-time set-up of the platform, virtual HQ and base missions.
• Per-employee or cohort-based licences for ongoing access, hosting and features.
• Annual support for fixes, updates and content changes, planned around your HR calendar.
• Managed hosting on secure cloud infrastructure sized to your onboarding volumes.

Where it has been used

Shop-floor employees have completed 1,600+ VR onboarding sessions on our platform.

Frequently asked questions

Do new employees need a VR headset?

No. The platform runs in a web browser. VR headsets are optional for selected modules.

Can employees join without installing an app?

Yes. They join through a secure browser link.

Can the platform connect to our HRMS or LMS?

The data is structured for integration with HRIS and LMS systems, and reports can be exported from the admin console.

Can content be different for each department?

Yes. Each department can have its own zone with focused content, and access to missions is based on role.

Can onboarding be gamified?

Yes. The induction is built as missions with quizzes, matching games, crosswords, an escape room and scoreboards.

How is the platform secured?

Each employee has a secure login with role-based access, and the platform runs on managed, secure cloud hosting.